A Motion to approve the November 19, 2001 meeting minutes as amended by above changes was made by MaryJo, second by Chris Parnau., and all those present approved it. A note was made by George that as soon as prior minutes are changed, Angie is to notify Price to put the corrected minutes on web-site and delete the wrong ones.

Treasurer’s report Scott Brodt submitted November and December 2001Treasurer’s report for approval. Diane made a motion to approve the November and December Treasurer’s Report as presented, second by Bill, and all those present approved it. Scott also submitted a Financial Activity report for all of 2001 PAPPA Chapter activity.  

COMMITTEE REPORTS:

Awards committee - Maureen McIlvaine chairs this committee. No report.

By-laws - Diane McKenize chairs this committee. Revised By-Laws will be distributed with the Operations Guide.

Education - Price Morris chairs this committee. Please refer to Price’s e-mail of 1-15-02 on the survey report. Also refer to Price’s e-mail of 1-25-02 on the Class Schedule. Price will schedule two(2) Core classes and two(2) Technical classes and have on the web-site by 2-1-2002. Maryann previously indicated that Tom Youngs from Allegheny County would like to help. Tom would like some classes in the Pittsburgh area. George will notify Price to contact Tom.

Financial - Scott Brodt chairs this committee. Scott submitted a 2002 Budget Request Summary sheet to date. Some committee chairs have not responded to Scott’s initial request for their 2002 budget. Committee chairs are being asked to also submit a brief summary on their budget request. An updated Budget Summary will be brought to the next board meeting. Scott is not getting any help from Jill Stewart on the Financial committee. His phone calls and e-mails have gone unanswered. Jill will be asked if she wants to stay on this committee or not. Credit cards: The credit cards have not been issued yet. When the application was sent in November, the bank has since sold off the credit card division. Scott received new paperwork to be filled out and sent in. Scott completed and mailed in and received word that we would receive the credit cards in approximately two weeks. Checking account: Scott reported that our checking account is now a ‘Commercial Business Interest Checking’ and our minimum balance required is now $1000 rather than the $3000 that was previously reported. Membership Dues Invoices: Under the ‘Strategic Plan’, the invoices are to be sent out by the Membership committee rather than the Treasurer. 2001 Audit: Per Maureen’s request, Scott submitted all the financial records so an Audit of 2001 PAPPA records could be performed.

Legislative - Ann Wertman chairs this committee. Ann handed out a Legislative Report that she prepared of all the current bills in the works. Ann had copies of some Bills in the House for distribution to any members interested. Maureen submitted copies of the most recent ‘Local Government Commission newsletters’.

Liaison with Chapters - Price Morris was absent to make a report. Question was made as to if anyone heard if Maryland would be hosting the ‘Region I Conference’ in 2002. George will contact Price to find out the status.

Liaison with NIGP - Stan Richart chairs this committee. Stan absent - no report. Unsure as to if Stan is still interested in chairing this committee. If Stan is no longer interested, than Bill Irish along with Chris Parnau’s help will offer to chair this committee.

Marketing committee - No chair on this committee to date. Anyone offering to help on this committee should contact MaryAnn.

Membership - Mary Jo Reed chairs this committee. MaryJo reported that there are no new members to date. MaryJo has the list of Newest National Members and newest PA Members but needs the addresses in order to send out PAPPA Chapter membership information packet. MaryJo is not a National member and therefore has no access to the addresses. Bill will get the NIGP national member addresses to MaryJo so she can send out a PAPPA membership brochure. Some discussion on the raising the dues from the current $15 per year. Agreed to leave membership dues as is and will discuss raising it sometime at the end of the year. George had asked about a new updated PAPPA Brochure for MaryJo to use and will contact MaryAnn on this since she designed it. MaryJo has new Certificates for members that need to be signed by MaryAnn. MaryJo also suggested changing the current wood plaque we get for Membership certificate to maybe a picture frame instead. She will bring samples and costs for comparison to next meeting.

Newsletter committee - Mary Ann chairs this committee. Mary Ann reported she has made no progress with this, if you have any articles you would like to contribute to the newsletter contact her.

Ohio Forum committee - Mary Ann chairs this committee. Due to MaryAnn’s absence, no report to give.

Operations Guide committee - Diane McKenzie chairs this committee. Diane distributed the revisions to the Guide. Copies will be mailed to those members that were not present at today’s meeting. Diane reported that any future copies that are made will need to be paid for by PAPPA.

Strategic Planning committee - MaryAnn chairs this committee. MaryAnn notified George that she is getting together her paperwork on this to review and discuss the progress at the next meeting. A suggestion was made that committee chairs should submit reports to MaryAnn asking for any changes or additions, accomplishments and needs on the individual committees. This will then be summarized and brought to the next Strategic Planning committee for review and approval.

Web-site - Price Morris and Kevin Sharp are in charge of PAPPA’S web-site. Please refer to Price’s e-mail of 1-15-02.

LUNCH: Broke for lunch at 12:00pm.

SPEAKER: At 1:00pm. Mr. Curtis Topper, Free Markets Inc/Topic: ‘On-line Markets’ 

OLD BUSINESS:

PA Tax Exemption ID/501/50C3: Discussed at Board, still don’t have yet. George will discuss with County solicitor as to a recommendation/guidelines and will pass the information along to Scott to coordinate the paperwork. Board approved Scott an expense of up to $750 to hire someone to help getting this paperwork filed.

PAPPA Officer/Committee Member Responsibilities/Duty Commitment: Letter sent by MaryAnn. Results not yet complied by MaryAnn. Please submit to MaryAnn if you haven’t already done so.

Annual Conference committee: Anyone offering to chair please contact MaryAnn.

Purchasing Month: March is purchasing month and MaryAnn is looking for a member to chair this committee. Diane offered to contact MaryAnn to see what needs to be done.

NEW BUSINESS:

Budget: Scott submitted a 2002 Budget Summary. George thanked Scott and will present it to the president MaryAnn.

US Communities contracts: Bill gave an update report on this. Much discussion and it was determined that some can use it and some cannot. Bill will submit his findings in a letter to the secretary and will be distributed to members by the secretary. Bill suggested to confirm with your solicitor before acting on his conclusions.

NIGP’s 4th Annual Diversity Essay Contest: Electronics submissions are due by May 31, 2002.

Information provided with 12-17-01 letter form Cindy Cooksey: Briefly discussed NIGP revised method for defining members and gave new National Membership Application to MaryJo.

Brochures on two of the four Portland hotels: George provided copies to those in attendance.

PAPPA Shirts: MaryJo provided samples and costs on shirts. Much discussion on style and color of shirt until members voted. Members chose long sleeve cream colored shirt with the PAPPA logo in a forest green. MaryJo will bring sample sizes of shirts to next meeting so we can try on to determine size needed.

George thanked Scott for helping with the 2001 PAPPA Financial Report submitted to NIGP along with the 2002 Chapter Officer Data forms.

Diane provided follow-up handouts from Allentown’s Risk Manager on “Rating of Insurers/Bonding Companies”.

Next meeting is March 18, 2002 in Lehigh County. Speaker will be Bill Irish doing a presentation of “Emotional Intelligence”.