Our PA Public Purchasing Association (PAPPA) Chapter meeting, held at The City of Lancaster Chamber of Commerce Southern Market Building in Lancaster PA was called to order by Chapter President Mary Ann Ramey at 10:15am.

Attending were Mary Ann Ramey, Whitehall Township; Maureen McIlvaine, Bucks County; Scott Brodt, Diane McKenzie and Angela M. Marino, City of Allentown; Price Morris, Lancaster City Housing Authority; Bob Dopira, Montgomery County; George Nader and Ann Wertman, Lehigh County; Lenore Horos and Judy Cole, South Whitehall Township; Barry Hitchcock, Lancaster County; Jill Stewart, City of Lancaster; Christine Parnau, Northampton County.

Minutes from our May 21, 2001 meeting were read. Members were asked if there were any changes, additions or deletions to be made to the 5-21-01 minutes. No changes were made.

A Motion to approve the May 21, 2001 meeting minutes was made by Maureen, Price Morris second the motion, and all those present approved. George Nader asked if there are ‘Official Minutes’ kept somewhere. Angela responded that we have binders with copies of minutes in them for prior years and current years. Both George and MaryAnn posed the question of, ‘Are changes that are made to prior meeting minutes changed and updated?’ Angela and Maureen response was, ‘No, the changes are noted and approved in the following meeting and minutes.

Treasurer’s report Scott Brodt handed out the May and June 2001 Treasurer’s report and read the report of expenditures and deposits. George Nader made a motion to approve the Treasurer’s Report as presented, Judy Cole second, and all those present approved.

COMMITTEE REPORTS:

Audit committee - Jill Stewart finished the audit of the chapter’s financial records. She reported that everything looks good. She has a couple of suggestions and submitted letter to Scott Brodt and Chapter President MaryAnn Ramey.

Awards committee - Second vice-president Maureen McIlvaine chairs this committee. Nothing new to report at this time.

By-laws - Diane McKenize chairs this committee. Diane is gathering information on some changes forthcoming. She will send out to chapter members before the next meeting.

Education - Price Morris chairs this committee. New catalog on classes from NIGP has been sent out to National members. PAPPA has no classes scheduled so far for the Summer/Fall 2001. PAPPA will work to get a class for the Winter/Spring 2002. Price is doing an education survey. MaryAnn did a survey last year and will e-mail it to Price. Price would like to see a 100% response from our Chapter. Much discussion on what questions to ask on survey and discussion on costs and that maybe the chapter can subsidize chapter members a cost towards a class (maybe $100 per member). Price will e-mail and fax the survey to chapter members as soon as it is ready.

Financial - Scott Brodt chairs this committee. Scott handed out copies and reported on his “Financial Analysis” report that He prepared under the Strategic Plan. We will discuss at a later time and report will be submitted to Strategic Planning committee. Scott asked the members if we should have a procedure or policy to reimburse chapter members on copies that they make at their individual offices for PAPPA business. George Nader said that unless it becomes a problem for any member the chapter will reimburse the individual. As long as your employer doesn’t say anything, we will leave things as they are.

Legislative - Ann Wertman chairs this committee. Ann handed out a report listing all the current Senate ‘House Bills’ and their status.

Liaison with Chapters - Price Morris e-mailed the chapter members that Delaware still needs help to coordinate the ‘Region I Conference’. Mike Sabol from Delaware needs help, especially with vendors. The dates of the ‘Region I’ conference are scheduled for October 25 and 26 (1-1/2 days).

Liaison with NIGP - Stan Richart not present so there is no report to give. George Nader and Chris Parnau also will help with this.

Library - Angela Marino chairs this committee. Angela is working on getting a updated list for ‘2000-Bids’. She reported that she has about 75% of the members bid lists. She will try to get the list compiled soon and put on the web-site.

Marketing committee - There is no news to report as of yet.

Membership - Mary Jo Reed chairs this committee. Mary Jo absent so Scott reported for her. George Nader suggested to look at the “Procurement Profession” publication for new National members and use that as a guideline on sending out chapter member applications for them to join the local chapter as well.

Newsletter committee - Mary Ann Ramey chairs this committee. Mary Ann reported she has made no progress with this but she will try to work on after the National Forum.

Ohio Forum committee - Mary Ann reported that this discussion will take place after the general meeting.

Operations Guide committee - Diane McKenzie chairs this committee. Diane is working on changes to the Strategic Plan and will include in the Guide. Diane handed out copies and it was decided that this will be handled at the S P committee meeting and not the General chapter meeting. Diane had asked if the Marketing and Membership committees were one committee or separate. This question will be handled and answered by the SP committee.

Strategic Planning committee - Diane will e-mail Strategic Plan changes within a week. These changes must be submitted within two-weeks before it can be voted on. It will go to the board by the end of August to vote on. Scott Brodt submitted his ‘Financial Analysis’ report for the last fears to the SP board to accept and approve at their next committee meeting. This report was part of the plan for the Strategic Plan. It was requested in order to determine a budget. This info will be used in the Finance committee to come up with a budget for 2002. MaryAnn stated that this cannot be done until the final Strategic Plan is approved by the board at the end of August. Next step would be to establish a plan on how to do a budget. The Finance committee will come up with this plan and present it to the Strategic Planning committee.

Web-site - Price Morris and Kevin Sharp are in charge of PAPPA’S web-site. Price reported that our web-site has some changes. He has a hand-out available on the web-site updates.

Speaker:

Presentation started at 1:30pm. The Program for the afternoon was a presentation by Greg Scott of “Onvia” /Demand Star/E-Procurement.

OLD BUSINESS:

Joint meeting with the South Jersey Chapter - Price reported that Gordon Ball form South Jersey will host the meeting at the NJ Camden Aquarium at the beginning of October sometime. Price will e-mail everyone on the date as soon as it is finalized.

Region I Conference - Price Morris reported that the Delaware Chapter will be hosting the Region I Conference on October 25 and 26 in Wilmington DE.

PAPPA Shirts - Have three(3) Large shirts available yet at a cost of $16.00.

Tax Status ID - discussed earlier at the board meeting.

Speaker Survey for Meeting topics - George Nader handed out the compilation of the Survey. He sent out 40 and 20 were returned.

Ohio Conference - Will be discussed after the General Membership meeting.

State Conference - Will be held October 9th to the 12th. Barry Hitchcock will be at the NIGP booth display.

NEW BUSINESS:

Mary Ann Ramey wants to know if anyone is interested in the NIGP power point presentation and she will e-mail this information to anyone who wants it.

L3P - Conference will be held on September 13th at State College.

Strategic Plan - discussed in committees. SPC has to make some changes before we can implement the Plan.

George Nader will try to get a “Computer Surplus Disposal” speaker for our next meeting.

Our next meeting is scheduled for September 24, 2001 in Whitehall PA at the “Old Country Buffet”.

Judy Cole made a motion to adjourn the meeting; it was second by Chris Parnau.