September 28, 2000 Minutes

Our PA Public Purchasing Association Chapter meeting, held in Whitehall PA, was called to order by President Barry Hitchcock.

Attending were Angela Marino, Scott Brodt, Diane McKenzie, City of Allentown; Hanna Price, Bob Dopira, Montgomery County; Mary Jo Reed, City of Bethlehem; Ann Wertman, George Nader, Lehigh County; Judy Cole, South Whitehall Township; Mary Ann Ramey, Whitehall Township; Hope Potter, L3P/PA League of Cities & Municipalities; Chris Parnau, Bill Irish, Northampton County; Price Morris, Lancaster City Housing Authority; Rich Grimm, NIGP; Greta Iplenski, Delaware State Police; April Lenhart, Renee Carpenter, Berks County; Barry Hitchcock, Lancaster County; Tina Wildonger and Maureen Mcllvaine, Bucks County. (21)

The minutes from our June 19, 2000 meeting were read. A Motion to accept the June 19 meeting minutes was made by Hanna Price, Second by Diane McKenzie and approved by those present.

Previous Reported Checkbook Balance as of June 5, 2000 activity $10,262.23

Since that report included:

Advanced Public Purchasing Seminar (May 2000) Deposits:
Unused Misc. Training Expense Advance returned + 4.19
Public Procurement Management Seminar

Payment:
Mary Ann Ramey (ck 175) - 100.00
Misc. Training Expense Advance

Deposit:
Unused Misc. Training Expense Advance returned + 83.53

Misc. Payments:
Windsor Deli (ck 180) - 98.97
Lunch for June 19 meeting
Print Concepts ( ck 186) - 783.95
PaPPA golf shirts & logo design

Deposit:
Members paid for their lunches at June 19 meeting + 90.00

Checkbook Balanced to the Sept 6, 2000 Statement for: $9,457.03

Outstanding Checks:
#181 for $100 to Mary Ann Ramey- Region III Misc. Training Expense Advance #182 for $129.15 to All American Graphics- Bill Irish T -Shirts
#183-185- voided
#187 for $373.00 to NIGP- Region III to pay for Jim O'Neill's airfare
#188 for $150.00 to IRS- Tax Exempt Request User Fee #189-200 voided to start checks with new chapter name

2000-2001 Chapter Dues- many dues payments have been received, any unpaid members will be sent a second notice.

The Chapter has applied for and received an Employer Identification Number from the IRS; our EIN number is #23-3048881. The IRS Notice of EIN Assignment will be given to Diane McKenzie to include in the Operations Guide.

The Chapter has sent an application to the IRS for Tax Exempt Status and on September 13. We received acknowledgement of the IRS receiving our application, we should expect to hear from them in 120 days.

A motion to accept the Treasurer's Report was made by Mary Jo Reed, Second by Judy Cole and approved by those present.

Second Vice-President- Maureen Wilson Mcllvaine, Bucks County

Secretary- Angela Marino, City of Allentown

Treasurer- Scott Brodt, City of Allentown

If any member is interested in being considered for one of these offices then must contact Diane McKenzie by October 15, 2000. Officers will be voted on at the next Chapter Meeting.

By-Laws Committee­

Diane McKenzie distributed a draft of the revised By-Laws to those members present. A discussion was held and several changes were suggested. The By-Laws Committee will review the suggested changes and Diane will e-mail the latest revisions to all members with an e-mail address. Any suggested changes must be to Diane by October 15 so she can make any needed changes. The Chapter will vote on the new By-Laws at the next meeting.

The NIGP National Forum was held in Baltimore MD, August 18-23, 2000­

All Chapter members who attended the National Forum are asked to send Angela Marino a list of the seminar's you have information from. Angela will compile a list of the seminar information with the contact person's name; Chapter members will be able to contact that person for a copy of the seminar information.

The 2001 National Forum will be held in Columbus OH on August 18-23. The Columbus chapter has asked each of the neighboring states to host an event at the Forum. One suggestion was to hand out items that are made in PA, like Crayola Crayons, Tastykakes, Hershey's chocolate, etc. If you have any ideas on how or what our Chapter could do, please contact Mary Ann Ramey.

The PA Department of General Services is hosting a State Conference on October 17-20 in Split Rock. Many of the PA State Contract vendors will be there, for more information look on their web site: www.das.Da.state

Barry Hitchcock recognized and congratulated Chapter members George Nader from Lehigh County and Maureen Wilson Mcllvaine from Bucks County for receiving their Certified Public Purchasing Officer (CPPO) Certification.

Hope Potter announced that L3P would be holding their annual conference on May 8, 2001 at the Days Inn in State College.

A Motion to adjourn the meeting was made by Mary Jo Reed, Second by Judy Cole and approved by those present.

Respectfully Submitted,

Maureen Wilson Mcllvaine, CPPO Secretary/Treasurer

If you would like copies of any information handed out, please call me at (215) 348-6374.

Awards­

Education- Mary Ann Ramey

Legislative- Hope Potter

Library- Angela Marino

Membership- George Nader

Operations Guide- Diane McKenzie

Professional Development (Pro-D)- Bill Irish

Program- Mary Ann Ramey (as 1st Vice President)

The 2000 meeting schedule:

March 13, 2000 hosted by Vince Hyslop and Montgomery County

June 19, 2000 hosted by Judy Cole and South Whitehall Twp.

September 25, 2000 hosted by Maureen Mcllvaine and Bucks County

November 13, 2000 hosted by Barry Hitchcock and Lancaster County

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Pennsylvania Public Purchasing Association
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