The Chapter president, Mary Ann Ramey called the meeting to order at 10:45 am.  The meeting took place at the Royal Palace Restaurant in Whitehall, PA.

Attending the meeting were Maureen McIlvaine, Maura Sullivan, Ferne McGrath and Sabina Wilson, Bucks County; Chris Parnau and Rene Kahl, Northampton County; Kelly Laubach, Lancaster County; Judy Cole, South Whitehall Township; Mary Ann Ramey, Whitehall Township; Diane McKenzie and Scott Brodt, City of Allentown; April Lenhart, Berks County; and George Nader, Lehigh County. (13)

The July 22, 2002 Meeting Minutes were read. The following corrections need to be made:

First paragraph, change the second line to read “The meeting took place…..”

George Nader made a motion to accept the amended minutes, 2nd by Chris Parnau, approved by those present.

Treasurer’s Report: Scott Brodt presented reports for June, July and August 2002 in their entirety and September 2002 thru the 17th. Maureen McIlvaine made a motion to accept the June, July, August and September 2002 reports as submitted, 2nd by Judy Cole, approved by those present.

Scott has purchased “Quick Books” software but will not be installing it on his PC because it will cause his PC to crash. It will be used starting January 2003.

Attorney Prokup Review of Chapter Paperwork- the Attorney has not responded to Scott’s requests for a breakdown of his estimated fees so the Board of Directors has directed Scott to end all correspondence with Attorney Prokup and contact Bill Lund for help.

COMMITTEE REPORTS:

No Reports were given for the Finance or Legislative Committees.

Awards/Scholarship Committee - Maureen McIlvaine reported that Scholarship Program, Buyer of the Year and Manager of the Year Program Information has been presented to the Board of Directors for approval.

By-Laws Committee - Diane McKenzie reported that the By-Laws revision of Article 8, paragraph F, adding, “A Board of Directors Meeting quorum shall be one more than half the total Board members.” had been distributed to the members as required and is now ready for chapter approval. Diane made a motion to accept the Article 8, paragraph F revision as presented, Scott Brodt 2nd the motion, approved by those present.

Education Committee - Diane McKenzie read a report from Price Morris, which included the 2003 Seminar Schedule, information on two recent seminars we sponsored, and updates on upcoming seminars.

George Nader asked if we have received a final Revised Expense Report for the RFP Seminar, Mary Ann will ask Price for this information.

Kelly Laubach asked if the Chapter would be holding a CPPB Review class next year.

Membership Committee - Mary Ann Ramey announced she received a letter of Resignation as Chair of this committee from Mary Jo Reed effective December 31, 2002.

Mary Ann reported we received 4 new members in 2002: Rene Kahl, Northampton County; Phillip Reitz, Westmoreland County Housing Authority; Jeff Slentz, Berks County, Catherine Keeler, PA Department of Transportation.

Mary Ann announced that the Website Membership List should be the official record for Chapter members with the Membership Chair reporting new members to the Web Master.

Marketing Committee - Mary Ann is still looking for volunteers to work on this committee.

Newsletter Committee - April Lenhart passed around a draft of the newsletter, she plans on distributing it quarterly. Please send any ideas or articles to April.

Operations Guide - Diane McKenzie reported the Ops Guide has been sent to all our new members in 2002.

Strategic Plan Committee - Mary Ann Ramey reported that she is working on a spreadsheet showing committee member’s responsibilities as a result of the Strategic Plan.

Website Committee - Price Morris reported our website has had just over 2000 hits; Tom Youngs is in the Member Spotlight; and asked that anyone interested in contributing articles or commentaries to our new “Commentary” section on the Website should e-mail Price at pmorris@Lcha.ws. 

OTHER REPORTS:

Liaison w/ Chapters - Price Morris reported the NIGP Region I Fall Conference is to be held October 17 & 18 in Atlantic City NJ, flyers and the agenda were e-mailed to all chapter members.

OLD BUSINESS:

Nominating Committee - George Nader presented the 2003-2005 slate of officers: President- George Nader; 1st Vice President- Maureen McIlvaine; 2nd Vice President- April Lenhart; Secretary- Ann Wertman; Treasurer- Chris Parnau.

Mary Ann opened the floor for any additions, receiving none, Maura Sullivan made a motion to approve the slate of officers as presented, Diane McKenzie second the motion, approved by those present.

NIGP Forum Manual - Mary Ann offered to make copies of any seminar information in the manual for any of our chapter members.

Reminder - Mary Ann asked that all members e-mail her with their PAPPA/Delaware Valley Chapter membership anniversary dates; and that Committee reports are due 2 weeks before the scheduled meeting.

NEW BUSINESS:

2003 Budget- Scott will send Budget information to Committee Chairs.

PAPPA Brochure- Mary Ann will be updating the brochure.

New Members- Mary Ann recognized the following members and handed out their Membership Certificates and Chapter Pins: Sabine Wilson, Maura Sullivan, Rene Kahl, Ann Kimmel, Kelly Laubach, Phillip Reitz, Jeff Slentz, Catherine Keeler, Steve Suder.

Reverse Trade Show- Mary Ann received a phone call asking if we would be interested in doing this. The Consensus of the group was no.

L3P Conferences- scheduled for November 6 at the Radisson Monroeville, November 7 at the Comfort Suites Carlisle, November 8 at the Radisson Valley Forge.

11:50 a.m. Judy Cole made a motion to adjourn the meeting, 2nd by Chris Parnau McKenzie.

Broke for Lunch

SPEAKER:

Kiprian Fedetz, AIA, President, Fedetz & Martin Associates, PC

Topic: Why we should use American Institute of Architects (AIA) contracts rather than our own on construction projects.